Office Coordinator

Employee - Full Time

Leicester, United Kingdom

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Office Coordinator

TBA Leicester is part of a multi-national group of companies and promotes a creative and dynamic work environment is looking to recruit an Office Coordinator on a 12 month maternity cover in Leicester to help ensure the the TBA Leicester office is a fun, safe and productive work environment for our team of 100 + members by making sure that office operations run smoothly and efficiently.

A people first culture is our mantra and the office coordinator has a vital role in making sure this happens by running the daily operations of our office.

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What are we looking for?

As the office coordinator you will support the managing director and helps streamline and coordinate calendar and travel arrangements. This is a pivotal role in ensuring our office runs smoothly.


If you are that wonderful combination of highly organized and people focused, this role is perfect for you.

  • Strong organisation and time management
  • Previous office management experience
  • Previous experience supporting senior stakeholders including Managing Director
  • Ability to multi task and previous experience working in a fast paced environment
  • Previous experience running daily operations of an office
  • Understanding and experience of HR
  • About the role

    In the role of Office Coordinator, you will have a mix of Office Management and MD (Managing Director) assistance responsibilities.

    TBA Group was established over 30 years ago; we’re award-winning and one of Europe’s leading software development companies for the intermodal and logistics companies. Through our innovative software, we produce market leading, large-scale, distribution and supply chain software products used by customers worldwide.

    What you will be doing;

  • Taking ownership of all daily office operations and procedures
  • Coordinate the practical onboarding of new employees
  • Liaise with IT to organise laptops, phones, keys, alarm fobs for staff/new starters
  • Liaise with HR to ensure all people systems and files are up to date and accurate and in compliance with GDPR standards. Complete and file employment contracts, on and offboarding documentation along with other HR support tasks
  • Monitor and order office supplies and handling office contracts
  • Ensure that the TBA Office complies with UK Health & Safety standards and regulations
  • Help organise company events like Christmas Party, Lunches and celebrations
  • Help manage the calendar of the Managing Director by coordinating and setting up meetings on his behalf
  • Act as a point of contact if Managing Director is not available and manage information flow in a timely and accurate manner
  • Providing support with travel arrangements, booking flights and hotels for Managing Director
  • Preparing expense reports
  • What we offer;

  • Competitive remuneration package  
  • Option to work anywhere for 6 weeks per year with agreement from manager
  • Private Healthcare with Bupa
  • Cash Plan with Bupa
  • Employee discount schemes
  • 25 vacation days
  • Access to the Konecranes online academy 
  • A company, part of a bigger international company, in a growing industry  
  • Flexible working hours in a hybrid environment
  • 1. Submit your application

    Simply click on the vacancy you wish to apply for and follow the instructions.

    2. Shortlisting

    Shortlisting normally takes around five working days. If you are selected after the initial assessment, you will be invited for a face-to-face interview or an interview via MS Teams.

    3. The Interview Stage

    We always give applicants adequate time to prepare and we strongly advise to do as much research as possible. Your interview process will be communicated ahead of time.

    4. Offer Stage

    If you have been successful, congratulations! Our interview stage is meticulous and by no means easy. So, if you’ve been offered a place with us, we wholeheartedly welcome you to the team and look forward to exciting times ahead.

    Interested in this position?

    Become a part of the TBA Group team as a Office Coordinator.

    We'd love to hear from you.

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